Employee Contact — Privacy Policy

Zap Tech Private Limited _Privacy Policy _Employee Contact

Effective Date: 25^th June 2026

1. Introduction

Zap Tech Private Limited ("Zap Tech", "we", "our", or "us") is committed to protecting the privacy and confidentiality of the personal information provided by current employees, job applicants, interns, contractors, and prospective employees through our Employee Contact page.

This Privacy Policy explains:

• What information we collect.
• How we use your information.
• How we protect your information.
• With whom we may share your information.
• Your rights regarding your personal information.
• How we communicate with you, including SMS communications where you have provided your consent.

By using this Employee Contact page and submitting your information, you acknowledge that you have read this Privacy Policy.

2. Information We Collect

When you communicate with Zap Tech Pvt Ltd through the Employee Contact page, we may collect the following information:

Personal Information

• First Name
• Last Name
• Email Address
• Mobile Phone Number
• Employee ID (if applicable)
• Department (for existing employees)
• Position Applied For (for applicants)
• Resume/CV
• Cover Letter
• Subject
• Message
• SMS Communication Preferences
• Any additional information you voluntarily provide

Technical Information

We may automatically collect certain technical information, including:

• IP Address
• Browser Type
• Device Information
• Operating System
• Website Usage Information
• Date and Time of Access

This information is used to improve website security and functionality.

3. How We Use Your Information

We may use your information to:

• Process employment applications.
• Schedule interviews.
• Communicate recruitment updates.
• Conduct candidate evaluations.
• Verify employment information.
• Facilitate onboarding.
• Respond to HR enquiries.
• Manage employee support requests.
• Communicate HR announcements.
• Coordinate training and compliance activities.
• Maintain employment records.
• Comply with legal and regulatory obligations.

4. SMS Communications

If you voluntarily opt in through our Employee Contact page, Zap Tech Pvt Ltd may send informational and transactional SMS messages relating to your employment or job application.

These messages may include:

• Interview invitations
• Interview reminders
• Recruitment updates
• Application status updates
• Offer-related communications
• Background verification updates
• Onboarding instructions
• HR notifications
• Training schedules
• Attendance reminders
• Policy and compliance notifications
• Other employment-related communications

SMS Disclosures

• Message frequency varies based on recruitment or employment activities.
• Message and data rates may apply.
• Reply STOP at any time to opt out.
• Reply HELP for assistance.
• Consent to receive SMS messages is voluntary and is not a condition of employment or consideration for employment.

Zap Tech Pvt Ltd sends SMS messages only to individuals who have voluntarily provided consent through the Employee Contact form or where otherwise permitted by applicable law.

SMS messages may be delivered through authorized third-party messaging service providers acting on behalf of Zap Tech Pvt Ltd.

5. Information Sharing

Zap Tech Pvt Ltd does not sell your personal information.

Your information may be shared only with:

• Authorized Human Resources personnel.
• Hiring managers.
• Recruitment team members.
• Background verification providers.
• Payroll or onboarding service providers (where applicable).
• Technology service providers supporting our operations.
• Government authorities where required by law.

All service providers are required to protect your personal information and use it only for the services they provide on behalf of Zap Tech Pvt Ltd.

6. Mobile Information and SMS Consent

Your privacy is important to us.

SMS opt-in data, consent records, and mobile phone numbers collected for SMS communications will not be sold, rented, or shared with third parties or affiliates for their own marketing or promotional purposes.

Information may be shared only with trusted service providers supporting recruitment, employment administration, secure messaging, website hosting, security, and other operational services on behalf of Zap Tech Pvt Ltd.

7. Data Security

Zap Tech Pvt Ltd maintains appropriate administrative, technical, and physical safeguards designed to protect your personal information from unauthorized access, disclosure, alteration, misuse, or destruction.

Although we implement reasonable security measures, no method of electronic transmission or storage can be guaranteed to be completely secure.

8. Data Retention

Personal information is retained only for as long as necessary to:

• Process employment applications.
• Manage employment relationships.
• Comply with legal obligations.
• Resolve disputes.
• Maintain employment and recruitment records.
• Fulfill contractual requirements.

After the applicable retention period, information will be securely deleted or anonymized where appropriate.

9. Cookies and Website Analytics

Our website may use cookies and similar technologies to:

• Improve website functionality.
• Enhance user experience.
• Maintain website security.
• Analyze website performance.
• Improve our recruitment and HR services.

You may manage cookie preferences through your browser settings.

10. Your Rights

Subject to applicable law, you may:

• Request correction of inaccurate information.
• Update your contact information.
• Withdraw your SMS consent by replying STOP.
• Request information regarding the processing of your personal information.

Certain requests may be limited where retention is required by law or legitimate business purposes.

11. Third-Party Websites

Our website may contain links to third-party websites.

Zap Tech Pvt Ltd is not responsible for the privacy practices or content of external websites.

12. Changes to This Privacy Policy

Zap Tech Pvt Ltd may revise this Privacy Policy periodically.

Any updates will be published on this page together with the revised Effective Date.

13. Contact Us

If you have questions regarding this Privacy Policy or our privacy practices, please contact:

Zap Tech Private Limited

Human Resources Department

Email: teamhr@zaptech.co.in

Phone: +91 8788118968

Registered Office: 534, Amanora Chambers, Amanora Park Town, Hadapsar, Pune – 411028, Maharashtra, India